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CREATIVEFOLK FOUNDATION

Section 8 NGO • Ministry of Corporate Affairs, Govt of India CIN: U88900WB2025NPL281608 | Startup India: DIPP 227325
Digital Wings Initiative October 29, 2026
Category 3: Implementation Documents

CAMPA SOP Manual

Standard Operating Procedures for Academy Administration

CAMPA SOP Manual

Phase 2: Standard Operating Procedures (SOP)

Version: 1.0 | Effective Date: Immediately Upon Approval | Leadership: Victor Mallick & Susmita Dey

SOP-01: Student Registration SOP

Purpose: Ensure every learner is systematically registered, documented, and assigned to appropriate age-tier batches (Junior: 6-12, Teen: 13-18, Adult: 18+).

Registration Workflow:
Inquiry → Admission Form Submission → Verification → Counselling → Approval → Fee Payment → Student ID Generation (CAMPA2026XXX) → Batch Allocation → Welcome Message
Mandatory Admission Fields
Full Name, DOB, Age, Gender, Address, Student Mobile, Parent Mobile, Email, Course Interested, Preferred Batch, Photo Upload.

SOP-02: Fee Collection SOP

Payment Plans: Monthly (Due before 10th of every month), Quarterly (3 months advance), Annual (Full-year option).

Monthly Reminder Schedule
  • 1st of Month: Initial Fee Reminder
  • 7th of Month: Second Reminder
  • 15th of Month: Pending Notice & Status Update to Overdue
Receipt Standard

Receipt Numbering: CAMPA-REC-2026-001

Contains: Receipt Number, Student Name, Course, Amount, Date, Mode (UPI/Bank/Cash/QR), Authorized Signature.

SOP-03: Attendance Management SOP

Tracking Codes: P = Present, A = Absent, L = Late, E = Excused.

75% Minimum: Certification Eligibility
85% Minimum: Mentor Eligibility
90% Minimum: Excellence Award Eligibility

SOP-04 & SOP-05: Parent Communication & Social Media Calendar

WhatsApp Community Structure

CAMPA Community → Junior Learners | Teen Learners | Adult Learners | Parents Group.

Weekly Content Calendar (Min 16 Posts/Mo)
  • Monday: Student Achievements & Certificates
  • Wednesday: Practice & Classroom Rehearsals
  • Friday: Performance Reels & Live Clips
  • Sunday: Cultural Heritage & Inspiration Stories

CAMPA Operational Golden Rules

✅ Every Student Registered
✅ Every Payment Recorded
✅ Every Class Attended Tracked
✅ Every Performance Documented
✅ Every Certificate Numbered
✅ Every Event Archived
✅ Every Achievement Celebrated
✅ Every Learner Guided

🎭 Learn • Perform • Create • Inspire

CreativeFolk Academy of Music, Culture & Performing Arts (CAMPA)

From Talent to Excellence Through Systems, Structure and Creativity
CREATIVEFOLK OFFICIAL DOCUMENT Verified Section 8 NGO • Audit Logged & ISO 27001 Traceable
Victor Mallick Signature Victor Mallick Founder & Executive Director [Authorized Signatory]
CreativeFolk Foundation • Statutory Section 8 NGO • CIN: U88900WB2025NPL281608 • Web: https://creative-folk.org